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Production

The comprehensive production management system in Phocus ensures efficient production line management and staff coordination, facilitating smooth operations and timely deliveries.

Features

  1. Dashboard Insights :

    • Provides an overview of pending production tasks and field service support kits, allowing for efficient management of upcoming workloads.

  2. Task Management :

    • Lists all identified tasks for the production process, categorized based on supported models and types of work, facilitating organized task assignment and tracking.

  3. Staff Coordination :

    • Enables production managers to oversee and manage the daily tasks of production staff, ensuring efficient utilization of resources and timely task completion.

  4. Detailed Unit Information :

    • Offers comprehensive detail pages for each unit, including general information, detailed views, and in-depth analyses, allowing for thorough monitoring and control of production activities.

  5. Image and Document Management :

    • Provides storage and retrieval of images, design documents, technical drawings, and other related documents associated with each unit, facilitating seamless access to essential production-related information.

  1. 6. Quality Control Integration :

    • Seamlessly integrates with the quality control process, enabling quality checks, defect reporting, and resolution tracking directly from the production management interface, ensuring product quality and compliance.

  2. 7. Expense Tracking :

    • Tracks expenses associated with each unit, including labor costs, bill of materials (BOM) costs, and total costs, providing insights into production costs and profitability.

  3. 8. Time Logging :

    • Allows recording of task durations for production staff, facilitating performance tracking, productivity analysis, and resource allocation optimization.

  4. 9. Task Delegation :

    • Enables delegation of tasks to production staff directly from the production management interface, streamlining task assignment and ensuring clear responsibilities

Section overview

The Production department in Phocus is designed to streamline production line management for production managers. It consists of the following sections:

  1. ChevronDown1- Dashboard
  2. ChevronDown2- Task
  3. ChevronDown3- Staff
Section overview

1- Dashboard

The Dashboard provides an overview of pending production tasks and field service support kits. Users can filter units based on the estimated shipping date, allowing for efficient management of upcoming workloads. Parameters listed in the dashboard include:

  1. Unit number (serial number)
  2. Estimated shipping date
  3. Sales order number
  4. Model
  5. Client
  6. Rep
  7. Production status

Users can further refine their search using various filters. Clicking on individual units provides access to their detailed pages.

Detail Page:

The Detail page of each unit consists of three important parts:

Overview
Detail View
In-Depth View

Detail - Overview

Displays general information about the unit, including model number, status, unit name, description, serial number, and sales order number. Users can edit these fields by unlocking the overview section.

2- Task

The Task section in Phocus Production Management is designed to streamline the production process by providing a comprehensive list of tasks that need to be completed for each unit or project. Each task is assigned a unique number and categorized based on the models they support and the type of work they entail.

List:

In the List section, users can view all available tasks for production. This section serves as a centralized hub for managing and tracking tasks throughout the production process.

  1. Task Number:
    • A unique identifier assigned to each task for reference and tracking purposes.
  2. Task Name:
    • A brief description of the task, providing an overview of the work to be completed.
  3. Task Description:
    • Detailed information about the task, including specific instructions, requirements, and objectives.
  4. Category:
    • The category to which the task belongs, such as assembly, testing, quality control, or documentation.
  5. Type:
    • The type of work involved in the task, such as fabrication, assembly, inspection, or documentation.
  6. Estimated Time Required:
    • The estimated duration or time required to complete the task, helping to allocate resources and schedule production activities effectively.

Workflow:

  1. Accessing the Task List:
    • Users can access the Task section from the Phocus Production Management interface.
  2. Viewing Task Details:
    • Users can view detailed information about each task, including its name, description, category, type, and estimated time required.
  3. Filtering Tasks:
    • Users can filter tasks based on various parameters, such as category, type, or model, to narrow down the list and focus on specific tasks.
  4. Selecting Tasks:
    • Production managers or team leads can select tasks based on priority, urgency, or resource availability.
  5. Assigning Tasks:
    • Once selected, tasks can be assigned to specific production staff or teams responsible for completing them. Assignment may involve specifying the staff member, start date, and any additional instructions or notes.
  6. Tracking Task Progress:
    • Throughout the production process, users can track the progress of tasks, monitor their status, and ensure timely completion.
  7. Updating Task Status:
    • As tasks are completed, users can update their status to reflect progress, mark them as complete, or indicate any issues or delays encountered.
  8. Recording Time Spent:
    • Production staff can record the time spent on each task, helping to track labor hours and analyze productivity.
  9. Managing Task Assignments:
    • Production managers can monitor task assignments, reassign tasks as needed, and adjust schedules to accommodate changing priorities or resource constraints.
  10. Reviewing Task Performance:
    • At regular intervals, production managers can review task performance, identify bottlenecks or inefficiencies, and make necessary adjustments to optimize production processes.

3- Staff

The Staff section in Phocus Production Management is designed to facilitate the management of production staff members and their assigned tasks. It allows production managers to oversee and coordinate the daily activities of the production team efficiently.

List:

In the list section of the Staff module, production managers can view all staff members along with their respective tasks and assignments. This provides a comprehensive overview of the workload distribution and enables managers to monitor the progress of each task.

  1. Staff Name:
    • This parameter displays the name of each production staff member.
  2. Task Number:
    • Indicates the unique identifier associated with the task assigned to the staff member.
  3. Sales Order Number: :
    • Displays the sales order number related to the task, providing context for the production activity.
  4. Serial Number:
    • Shows the serial number of the unit or product associated with the task.
  5. Estimated Shipping Date:
    • Specifies the estimated date for shipping the unit, helping to prioritize tasks based on delivery deadlines.
  6. Start Date:
    • Indicates the date when the task was initiated or started by the staff member.
  7. Status:
    • Provides information about the current status or progress of the task, allowing managers to track task completion.

Detail Page:

The detail page of the Staff section offers a more in-depth view of each staff member's assigned tasks and responsibilities.

  1. Assigned Tasks:
    • Lists all tasks assigned to the staff member, providing detailed information for each task.
  2. Task Number:
    • The unique identifier for the task.
  3. Task Name:
    • The title or description of the task.
  4. Sales Order Number:
    • The associated sales order number, if applicable.
  5. Serial Number:
    • The serial number of the unit or product related to the task.
  6. Estimated Shipping Date:
    • The estimated date for shipping the unit.
  7. Start Date:
    • The date when the task was initiated.
  8. Status:
    • The current status or progress of the task, indicating whether it is pending, in progress, or completed.
  9. Delegation:
    • Enables production managers to assign new tasks to staff members directly from the detail page. Managers can specify the task details, including the task number, name, description, and associated unit.